Evaluation: Project Management and evaluating pre-production documents

The project manager would lead the evaluation of pre-production documents.
Evaluate in terms of effectiveness for media products they helped plan.
Was the correct person doing it?
WAs the document appropriate? Would a better/ different document do?
Changes/ tweaks?

Why do it?
managing performance of staff
improvement for future
if documents aren't checked they could be the cause of a major planning problem.

Evaluating pre-production documents: 

how to evaluate?
-suitability of content for meeting the brief and usefulness in aiding the production team in producing the product.

-suitability of content for the target audience.

Should use:
-positive language
-consideration for the original designer/creator
-specific feedback on any suggested improvement- justifying why it would make the document more effective (this needs to change because...and how will it improve?)

Evaluating Floor plan (set diagram): 
WHAT DOES IT HAVE?
where each person is going to be sat/stood
where the cameras and lights will be placed and what way they will be facing
shows the shape of the set
has detail of what set looks likes (pillars, images, logos)
WHAT DOESN'T IT HAVE?
it doesn't have colour
only one of the lights is in place
doesn't include measurements
colour/genre specific detail

Evaluating Production Schedule: Belongs to project manager
WHAT DOES IT HAVE?
colour co-ordination (each job has a designated colour)
clearly labelled for when a job is happening (weeks)
WHAT DOESN'T IT HAVE?
information for who's doing what
doesn't include timings of job
incorrect spelling of schedule
include dates
not particularly accurate in terms of timing